Guidelines for preparing oral presentations


The Case Studies symposium is structured as a discussion forum. Papers/extended abstracts will be available on the Internet to registered symposium participants as from 27 October 2017. Therefore, the allocated time for each platform presentation has been limited to 15 minutes, to leave as much time as possible for joint discussion of all the papers and posters presented within each topic. This means that your platform presentation should note re-state what is already presented in your extended abstract, but should focus on the key messages that you wish to the discussion to focus on.

To verify legibility and duration of your presentation, the organising committee will review your transparencies in advance of the symposium and you may therefore receive further advice regarding the contents of your presentation directly from the organising committee.

To stimulate a learned discussion at the symposium, an official opponent will be assigned to your paper.

A few guidelines to keep in mind when preparing your presentation:

Presentations should be prepared for use with Microsoft PowerPoint 2010 or later. If made in another software or in an earlier PowerPoint version, please make sure that it is compatible with PowerPoint 2010.

Do not use time to present yourself or your organization: It is the case study content that matters.

Prepare your slides to communicate ideas, not details. If attendees want details, let them ask you during the discussion time.

You may include an initial slide summarizing the core message of your presentation and/or a slide stating the question or hypothesis to be addressed. A “methods” slide should be included, but should only describe the overall approach you used to address the question, and never include the details of the method unless the purpose of the talk is to describe the method. Focus on results and the key messages that you wish to the discussion to focus on.

A table from a published article is much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A figure or graph may better communicate your data or results.

Excessive use of organisation logos/advertisements is not allowed.

Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.

Test the length of your presentation (preferably in front of a test audience). Unless communicated otherwise by the respective session chairs/SETAC, you have 15 minutes to present your work. The chairpersons are instructed to require all speakers to adhere to this limit.

Upload your presentation before the deadline of 27 October 2017 via the link you will receive later by email.Failure to upload your poster in time may result in cancellation of your presentation.

At the symposium:

Arrive at least 20 minutes prior to the beginning of your session and introduce yourself to the chairperson.

If you adhere to the time limit or finish early there will be room for 1 or 2 questions, but the majority of discussion will be allocated to the joint discussion time at the end of each session.

Should last-minute circumstances prevent you from making your presentation, you must arrange for a substitute (co-author) to make your presentation and you must notify SETAC.